Project Coordinator (Contract) at Common Thread
Applications are now closed
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Contract Position Full-Time contract position, 12 months with the possibility of extension
Location Remote, with a strong preference for candidates within UTC -/+5 time zones
Travel 10%, depending on project needs, and global public health advice
Expected Start Date 5 September 2022
Closing Date for Applications 1 August 2022 (we will begin interviews in July, so you are encouraged to apply as soon as possible)
Is this you?
We’re looking for an organised, proactive, and curious all-rounder in project management. You will help our team to thrive by helping our projects run smoothly and efficiently. Keep reading if you’re someone who would enjoy digging into the world’s toughest health problems. Your approach to work is energetic, positive, adaptable, and sparks joy for the team and our clients! If this sounds like you, there may be an opening with your name on it at Common Thread.
Here’s some of the exciting things you can expect to be doing as part of this role:
- Using your organisational and interpersonal skills to keep projects smooth and on track, and ensuring the team has the information they need to succeed. This will include:
- Managing project budgets, team time and potential scope creep;
- Mapping out project timelines, deadlines, milestones, and keeping the team, and client, on track for delivery;
- Supporting client invoicing;
- Supporting technical leads in client management, including developing agendas and coordinating calls with clients, sending weekly updates to clients, and drafting and sending out minutes and follow-up;
- Ensuring knowledge management processes are being conducted across each project;
- Working with Common Thread’s Account and Project Manager to finalise and maintain standardised project management templates;
- Regularly producing project reports summarising areas where CT can improve its operations, budgeting, resource planning, and staffing;
- Supporting project teams to implement project management templates, tools, systems, processes and resources that support high quality project management and team performance. This may include training the team to use new processes/standards as needed.
What we’re looking for
This role requires these skills:
- At least 3 years prior experience in a similar project management/administrative role. In particular, experience managing project scope, cost, time, quality, and client and knowledge management;
- A degree or relevant course in project management, including courses related to management of project scope, cost, time, quality, and knowledge management;
- Experience managing clients;
- Experience managing complex projects and partners;
- Fluency in English
The characteristics and values we’re looking for:
- Highly organised, detail-oriented and excellent communication skills, with the ability to effectively prioritise workload across multiple projects;
- A high level of digital literacy, able to use and learn online collaboration and project management tools to effectively work with a remote team. In love with technology, systems, data and processes that work for everyone!
- Comfortable with ambiguity and confident in making decisions at pace;
- Ability to work as a “Manager of One”; you are highly independent and can build goals and execute on them without significant oversight or supervision;
- You have a growth mindset – you are curious, have a passion for learning, and see feedback as an opportunity to learn and grow.
Ideally you also have:
- Experience managing projects in the Global South is desirable;
- Experience with Monday.com and time tracking systems such as Harvest is an asset;
- Other language skills are highly desirable;
- Expertise in corporate/ account management is desirable.
Not so fun fact: Research shows that while men apply to jobs when they meet an average of 60% of the criteria, women and other marginalised folks tend to only apply when they check every box. Think you have what it takes, but don’t meet all the criteria? Please apply anyway. We’d love to talk and determine together whether you could be a great fit!
Common Thread is an equal opportunity company, and we value diverse voices, backgrounds, and perspectives on our team. We don’t discriminate based on race, religion, colour, national origin, gender, sexual orientation, gender identity or expression, age, or status as an individual with a disability. Applicants from or based in the Global South are strongly encouraged to apply.
Who we are
We are a curious and creative bunch of experts and innovators who share in the belief that a change in behaviour can change the world. We believe that human behaviour—however illogical—is never a fault or a flaw. It’s a feature. We seek to understand it. We see people as a critical, yet too often ignored part of successful health initiatives. Our clients include the world’s leading organisations in public health, international development, and philanthropy. By connecting behavioural insights with community insights, we design public health solutions rooted in the social and cultural minutiae of communities across the globe.
How we work
We’re a virtual company, based across multiple time zones and countries. All our team members are contractors who have the flexibility to choose where they live, though we try to ensure a core block of hours when everyone can be collaborating. Strong communication and collaboration skills are essential to success in this role! We search hard for creative team players who can work independently, but also collaborate with a talented team, learn together, and design powerful behavioural solutions that blend the best of human-centred design, behavioural science, anthropology, marketing and other disciplines.
What we offer
- Flexible working hours and location. You may design your hours, and work from a location of your choice, provided you are available during the company’s “golden hours” (12-4pm GMT)
- An annual bonus scheme for all full time, 12 month contractors that can amount to up to 20% of your annual earnings, depending on individual and company performance.
- We offer our associates 20 days of paid time off and 7 days of national holidays, based on your place of residence.
- We are constantly listening and responding to our team’s needs. For example, Common Thread generally offers one additional paid week during the December holiday season and we’re experimenting with reduced summer hours (4.5 day week in July/August) this year.
- A global retreat once a year, where we all come together in a beautiful part of the world.
- 1 day each quarter to focus on professional development related to your role at CT.
If you stay with us for more than 1 year, you can also access:
- A Wellbeing Stipend to help cover the costs for something you feel could help you maintain your health, balance and vigour)
- Professional Development Stipend and paid time-off for prof dev opportunities (Two years)
- Accrual of additional paid time off after 2 years of being on our team
How do I apply and learn more?
Please tell us who you are in whatever way you think reflects you best – short video, email, or voice note – and upload it here, with your CV and a sample or description of something you worked on that you loved. (Having technical difficulties with the form? Don’t worry, we’ve been there. Feel free to send your materials directly to firstname.lastname@example.org with the position title in the subject line.)
You can expect to hear back from us within 2 weeks of the deadline. We look forward to hearing from you!
Applications are now closed